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How to Create Zip Files
 

How to Create Zip Files:

Batch uploading requires that documents first be compressed into a .zip file. The methods illustrated below only encompass a few ways to create .zip files. There are numerous other third-party software programs that can achieve the same or even better compression formats.
Note:
  • The structure will be displayed in the Document Library exactly as it is shown in the .zip file (i.e. layout, folders, sub-folders, etc.).
  • If structure is preferred upon upload, the structure must be set first before compressing the folders and/or files into a .zip file.

Compressing Files and Folders:


Windows Windows Icon

Here is a quick example of how to create a .zip file (.zip or .zipx) using WinZip. For full instructions on how to use WinZip, refer to http://kb.winzip.com/kb/.
  1. Open a folder window.
  2. Find and highlight (select) the files and/or folders you would like to zip.
  3. Right click in the highlighted area.
  4. In the WinZip sub-menu of the context menu that displays, choose either:
    • Add to Zip file: To specify your own Zip file name, compression method, encryption, or an option to split the Zip file.
    • Add to [filename].zip: To quickly create a Zip file using the default compression method without being able to specify other options (please note the name of the file).

    Windows XP Screen
    Windows XP

    Windows 7/Vista Screen
    Windows 7/Vista
  5. The .zip file is created.

Mac OSX

To compress items, do any of the following:
  • Select the item or items you want to compress and choose File > Compress.
  • In a Finder window, select one or more items and choose Compress from the Action menu (looks like a gear).
  • CTRL + click an item and choose Compress from the shortcut menu.

    Mac OSX Screen
    • Note:
    • If you compress a single item, the compressed file has the name of the original item with the .zip extension. If you compress multiple items at once, the compressed file is called Archive.zip

To Uncompress (Expand) an Item:


To uncompress items, do either of the following:
  • Double-click the .zip file.
  • Or extract using third-party software.
Last Updated: January 26, 2016